It’s very much the nature of our fast-paced world that as soon as the summer comes to an end, the first whisperings of the ‘C-word’ begin to be heard. Before you groan though, remember that many venues fill up their Christmas slots months before December, so it’s never too early to think about your workplace’s yuletide festivities.
If you haven’t done so already, be sure not to let September pass without giving your plans some serious thought.
Beat the surge in September
September is an excellent time to make your plans, because the change of seasons reminds us that the end of the year is coming, yet Christmas is still far enough away for you to get ahead of the rush. Leaving plans until October could leave you scrabbling around to find what you want.
A possible risk of briefing your staff on anything to do with Christmas during the summer is that their minds couldn’t be further from that time of year. In July and August, we’re thinking about sunshine, barbecues and getaways, so asking them for Christmas suggestions may be met with an apathetic response. Once the September nights start drawing in though, people get a sense of December being on its way and will likely be more receptive to festive suggestions.
Name the day
It won’t surprise you to learn that Fridays in December tend to fill up very quickly, and Thursdays are popular too. Venues charge prices that reflect this trend, so booking a party earlier in the week could be an option. If you do this, perhaps allow your employees a later start the following day, or workplace productivity may suffer.
You could poll your employees to find out which day they prefer. Busy social calendars during December could mean that Friday isn’t the automatic choice you might expect. It’s for this reason that Saturday work parties are rarely chosen. While work parties are always fun, many people like to devote their full weekends to their families and friends.
Set your budget
By September, most businesses begin to get a good idea of how the current financial year is panning out for them, so this info can be used to help you decide how much you want to spend on the night.
Clarify whether or not employees will be allowed to bring a guest to the event, and establish some ground rules on drinks. A free bar is always appreciated, but there’s often that employee who sees it as an ‘all you can drink’ challenge rather than a kind gesture!
Think about next year straightaway
For a more stress-free pre-Christmas next year, consider getting your booking done and dusted in January or February 2016. It will be a big weight off your mind this time next year, and many hotels offer ‘early bird’ deals on bookings made well in advance too.
Once the Christmas do is over, quiz your employees on what they thought of the venue and the night itself. If they enjoyed it, you might be able to get a good deal at the same place next year.
With the right advice, your Christmas party can be the best ever. Why not speak to Hallmark Hotels
for a venue that really means events have been hand-crafted with attention to every little detail, to ensure you have the most memorable Christmas imaginable?